2023 MSA Pavement Overlay Improvements, IP23-06

  1. Project Update
  2. Background
  3. Construction Update

August 17, 2023

The City held a pre-construction meeting with North Valley, the Contractor constructing the improvements. The purpose of the meeting was to review the Contractor’s proposed construction schedule; to share contact information, to review the status of permits, and discuss relevant construction related procedures, processes, and requirements.

Pre-Construction Meeting Update

Construction Schedule – The Contractor currently proposes to start the work Tuesday, September 5th, and will substantially complete their work by Friday, September 29, 2023. Please be aware Contractor schedules are subject to change for many factors including weather, construction interruptions, material supply chain issues, and possibly other project commitments.

North Valley submitted the following construction schedule to the City:

Week                Process (duration)                                                      

Sept. 5              Setup traffic control (1 day)

                            Remove and replace spot curb and pedestrian ramps (8 – 10 days)

Sept. 11            Grout storm sewer catch basins (3 days)

                            Adjust casting and gate valve covers within the pavement (3 – 5 days)

                            Topsoil and restoration of disturbed boulevards (2 – 3 days)

Sept. 18            Pavement milling (2 days)

                            Pavement patching (1 day)

                            Pave new bituminous (2 – 3 days)

Sept. 25            Saw and seal cracked concrete curb and gutter (2 – 3 days)

                            Pavement lane markings (2 days)

                            Project clean-up (3 days)

These process timelines are estimates and some may overlap or expand.

Irrigation / Invisible Fences – The majority of work on this project will be limited to street surfaces, though some work will occur in City right-of-way behind the curb where spot curb replacement, pedestrian ramp replacement and storm sewer catch basin work is needed. If you have a below ground irrigation system or invisible fence, please mark your pipes, wires, and/or sprinkler heads with flags or stakes to assist the Contractor in preventing or minimizing damage to your system during construction. Free flags are available at the Engineering Department located on the 2nd floor at the Ramsey Municipal Center. To help ensure your system will not be damaged during this project, please relocate sprinkler heads and other system components located within the construction limits, which City Staff will locate for you upon request.

Access to Property – No road closures are anticipated, and access to properties will be maintained as best as practical during construction. There may be times when access will not be immediately available due to construction, such as when work is proceeding past a driveway, and during bituminous street patching.

August 10, 2023

On July 25, the City Council awarded the construction contract for this project to North Valley, Inc. of Nowthen, Minnesota, for $498,917.55. Property owners will not be assessed for any portion of this project. City Staff has been working with the Contractor to execute the contract and has set up a pre-construction meeting for August 17.

During the pre-construction meeting, the Contractor will provide information to the City, including; contact information for themselves and their subcontractors, a detailed project schedule, proposed work hours and construction methods, traffic control plans, and other construction-related information. Following the pre-construction meeting, Staff will share the Contractor’s proposed schedule, including the construction start date.

June 30, 2023

On June 27, 2023, the Ramsey City Council approved the plans and specifications and authorized advertisement for bids for this project. Staff is proposing to open bids for the project on July 21, 2023.

Updated Preliminary Project Schedule:

  • July 21, 2023, bids will be opened and reviewed to ensure they comply with all bidding requirements.
  • July 25, 2023, the lowest responsible bid will be presented to City Council to award the construction contract.
  • August 2023, the Contractor may begin construction. Before construction begins, the City and Contractor hold a pre-construction meeting, during which the contractor provides their proposed construction schedule. Another letter will then be mailed with specific construction information.
  • September 29, 2023, the Contractor substantially completes construction, including having the new bituminous pavement in place.
  • October 10, 2023, the Contractor reaches completion on the project, including creating a punch list of minor repairs still required on the job

June 16, 2023

On Tuesday, June 20, 2023, City Staff will present a case to the Ramsey Public Works Committee to consider recommending approval of the plans and specifications. Staff proposes presenting the project to the City Council on June 27, 2023, to consider approving the plans and specifications and authorizing advertisement for bids.

May 5, 2023

On April 25, 2023, the Ramsey City Council approved an amendment to the project to include the streets within the Rivenwick 3rd and Rivenwick Village subdivisions. This amendment was due to observations of the streets' conditions within the subdivisions, which showed significant pavement stripping. If not treated, the pavement conditions may worsen to the point where a mill and overlay improvement is no longer suitable.

An update letter has been mailed to the property owners. It may be viewed here.

April 5, 2023

On Thursday, March 6, 2023, a public information meeting was held for these improvements. The purpose of this meeting was to present information on the proposed project to properties directly impacted by the improvement. The PowerPoint presentation from that meeting may be seen on this webpage under Related Documents.